You can choose to pay your employees a bonus or overtime at any time by clicking on the pencil icon. As with salaries, you have the option as to how long you wish to make the payment for. For example, it may be a one off annual bonus or in contrast, an overtime arrangement where you have agreed to extra pay for a period of weeks or months.
To do so, simply click on the relevant pencil icon. You must choose whether you wish to automatically repay all expenses and mileage to a given employee, or to manually select those items you wish to repay.
It’s also possible to use a combination of the two methods. It is possible to choose an alternative employee to repay other expenses.
If you set an employee to be repaid either expenses or mileage automatically, the repayments will be recalculated on the date that the payslips are created. This means that the preview of the payslips during this process may differ from the payslips that are actually issued. This would occur for example, if you enter additional expenses into Provestor after previewing the payslips.
4. Pay day
Once pay day arrives, the Provestor software will automatically create payslips for your employees based on the information you have provided.
With a PAYE scheme, information must be submitted electronically to HMRC each payday using Real Time Information (RTI). Our software takes care of your RTI submissions for you.
Before you can pay your employees, HMRC need to confirm they have received and accepted your payslips that are sent by RTI. We will send you an email to confirm this and let you know that you can pay salaries.
RTI submission rules
It is worth reiterating the importance of checking payslips. Once they have been submitted to HMRC they cannot be edited, deleted or amended. If you do find an error later you will need to correct it on a future payslip.
Making salary and expense payments
Once your payslips have been issued, you must then pay your employees. The email from us referenced in the section above details the payments that you need to make. Alternatively, you can also see a list of payments on your company’s
dashboard ⧉ and also in the pending payments at the bottom of the
bookkeeping screen ⧉.
You need to transfer the net amount referenced in the payment record from your business bank account to the personal bank account of the individual. Remember to give each employee a copy of their payslip.
Once you’ve paid your employees, mark the transaction as paid during your normal bookkeeping activities.
Payslips
You can click on each person on your payroll and use the option to export a PDF of their payslip. You must supply your employees a copy for their records.
Paying HMRC income tax and national insurance
You need to make regular payments to HMRC for:
- Income tax deducted
- National Insurance deducted
- Student Loan repayments
Payments are normally made each quarter and we will send you an email when your company needs to make a payment.